EFFECTIVE: 01/29/2025
THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.
This Notice describes the medical information practices of Vitae Integrative Medical Center, LLC. Vitae Integrative Medical Center, LLC is considered a covered entity, and therefore we are required by law to maintain the privacy of personal health information and to provide you with notice of our legal duties and privacy practices with respect to personal health information. All Vitae Integrative Medical Center, LLC departments or programs are covered by this Notice and your personal health information may be shared among these divisions.
Our Pledge Regarding Medical Information
We understand that medical information about your health is personal. We will not disclose your personal health information to others unless you tell us to do so, or unless the law authorizes or requires us to do so. This Notice applies to all of the medical records we maintain. It describes the ways in which we may use and disclose medical information, and describes our obligations with regard to such information.
We are required by law to:
- Keep your protected health information private;
- Provide notice of our legal duties and privacy practices with respect to protected health information;
- Notify affected individuals following a breach of unsecured protected health information;
- Give you this Notice of Privacy Practices; and
- Follow the terms of the Notice of Privacy Practices currently in effect.
We have the right to change our practices regarding the personal health information we maintain. If we make changes, we will update this Notice. You may receive the most recent copy of the Notice by calling the Privacy Officer at 907-929-2222, or stopping by the Privacy Officer’s office at 800 Cordova Street, Anchorage, AK 99501 (the “Privacy Officer”).
How We May Use/Disclose Your Medical Information
For Treatment. We may use or disclose medical information about you to facilitate treatment, rehabilitation, or treatment through services provided by Vitae Integrative Medical Center, LLC. For example, we may disclose medical information to other healthcare providers who are involved in taking care of you.
For Payment. We may use and disclose medical information about you to get reimbursed for the services we provide to you, including such things as submitting bills to insurance companies (either directly or through a third-party billing company), medical necessity determinations and reviews, and collection of outstanding accounts.
For Health Care Operations. We may use and disclose medical information about you for other Vitae Integrative Medical Center, LLC health care operations necessary to run Vitae Integrative Medical Center, LLC. Examples include conducting quality assessment and improvement activities, licensing, personnel training programs, fraud and abuse detection programs, and general administrative activities.
To Business Associates. There are some services provided to Vitae Integrative Medical Center, LLC through contracts with business associates. Examples include accounting, legal, training, and consulting services. Information shall be made available to business associates consistent with their need to know for purposes of providing services.
Health Oversight Activities. We may disclose medical information to a health oversight agency for activities authorized by law, including audits, investigations, inspections, and licensure.
As Required by Law. We will disclose medical information about you when required to do so by federal, state, or local law.
To Avert a Serious Threat to Health or Safety. We may use and disclose medical information about you when necessary to prevent a serious threat to your health and safety or the health and safety of another person.
Other Uses and Disclosures
We may also use and disclose your health information in the following circumstances, when permitted by law, and with only the minimum necessary information being disclosed:
- Appointment reminders
- Language interpreters
- Information about available treatments or products
- Funeral Directors/Coroners/State Medical Examiners
- Workers’ Compensation
- Correctional Institutions (if you are in jail or prison)
- Law Enforcement
- Tissue and organ donation
- Disaster relief
- Military and Veterans (if you are an armed forces member)
- Responses to legally compliant court orders
- National security
Your Rights Regarding Personal Health Information
Right to Inspect and Copy. You may come to our offices and inspect and copy most of the medical information about you that we maintain.
Right to Amend. If you feel that medical information we have about you is incorrect or incomplete, you may ask us to amend the information.
Right to an Accounting of Disclosures. You have the right to request a list of disclosures, where such disclosure was made for any purpose other than treatment, payment, or health care operations.
Right to Request Restrictions. You have the right to request a restriction or limitation on the medical information we use or disclose about you.
Right to Request Confidential Communications. You can request that we communicate confidentially with you about medical matters.
Right to a Paper Copy of This Notice. You may request a paper copy at any time.
Right to Revoke Authorization/Permissions
If you provide us permission to use or disclose medical information about you, you may revoke that permission, in writing, at any time.
Questions/Exercising Rights
If you have any questions about this Notice or would like to exercise any of the rights contained herein, please contact:
Vitae Integrative Medical Center, LLC Privacy Officer, 800 Cordova Street, Anchorage, AK 99501. 907-292-2222
Complaints
If you believe your privacy rights have been violated, you may file a complaint with Vitae Integrative Medical Center, LLC or with the Secretary of the Department of Health and Human Services.
The Secretary of DHHS can be reached at:
Office for Civil Rights
U.S. Department of Health and Human Services
200 Independence Avenue, S.W.
Room 509F, HHH Building
Washington, D.C. 20201